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Introduction to PAYE

This article gives an introduction to Sonovate's PAYE solution

Contents

Types of PAYE

There are two types of PAYE arrangement that Sonovate can support:

  1. Where we pay the gross worker payments to you, for you to do the deductions yourself
  2. Where we calculate the deductions on your behalf, pay the net pay to workers, and pass the deductions on to you

This article is primarily concerned with the latter, where Sonovate is managing your payroll for you.

Getting set up

If you are already running PAYE, and want Sonovate to take this on, then please raise a ticket with us via the portal, or contact our Sales team. You will need to provide us year-to-date figures for the workers you are transferring in.

If you are new to PAYE, then you will need to:

 

Key timelines / SLAs

The following are important timings for payroll:

If you are on standard, weekly, Wednesday payroll:

  • Deadlines:
    • Manual/third party timesheets: manual timesheets must be submitted by Tuesday 12pm (to allow time for Sonovate approval)
    • Online timesheets: online timesheets must be signed by Wednesday 9:30am
    • Holiday pay: holiday pay must be requested by you via the platform by Wednesday 9:30am
    • Sick pay/maternity pay etc: any non-rate payments (such as sick pay) need to be requested by you by raising a ticket on the platform, no later than 12pm on Tuesday
  • Payments:
    • To you - margin and payroll deductions (e.g. tax, NIC, pensions) will normally be paid on Thursday. Payroll reports will be sent on Wednesday. 
    • To your workers - payslips will be sent on Wednesday; payments to workers will normally be made on a Thursday, by close of play

If you are on monthly payroll:

  • Monthly payroll happens on the first Wednesday on or before the 5th of the month (for the previous month's work)
  • For that Wednesday, the above timings apply

If you are on our flexible payroll schedule:

Sonovate's flexible payroll allows you to run weekly payroll on any day of the week, as many days a week as you like. If you are using this, this will have an impact on timings:

  •  Deadlines:
    • Manual/third party timesheets: manual timesheets must be submitted the day before payroll by 12pm (to allow time for Sonovate approval)
    • Online timesheets: online timesheets must be signed by 9:30am on the day of payroll
    • Holiday pay: holiday pay must be requested by you via the platform by 9:30am on the day of payroll
    • Sick pay/maternity pay etc: any non-rate payments (such as sick pay) need to be requested by you by raising a ticket on the platform, no later than 12pm the day before payroll 
  • Payments:
    • To you - margin and payroll deductions (e.g. tax, NIC, pensions) will normally be paid the day after payroll. Payroll reports will be sent on the day of payroll. 
    • To your workers - payslips will be sent on the day of payroll; payments to workers will normally be made the day after payroll, by close of play

 

Queries

All queries should be raised as a service request via the portal, in the first instance, where one of our customer experience experts will be able to help you.

 

FAQs

  • How do I follow up when something isn't right? In the first instance, please raise a support request ticket via the portal.
  • Do I need to fill in any additional forms when I have a new starter? No. everything is completed via the Sonovate Platform. See above for setting up workers and assignments.
  • How do I process a bonus? To process a bonus or any other one-off transaction, please refer to our help article on this topic.
  • Whose responsibility is it to comply with employment legislation and guidance? We will ensure that payroll is processed in a compliant manner. But as the employer, you are still responsible for ensuring that government guidelines and legislation around employment are complied with.

 

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