Timesheets Submission - Worker Guide

This article provides details about timesheet submissions through the Sonovate platform

Quick links

• Logging to our timesheet portal/app
• How to submit a timesheet
• How to repeat timesheet information
• How to submit expenses
• How to amend a submitted timesheet
• How to download a PDF copy of your timesheet
• Manual timesheets submission guide
• How to change your password
• How to re-open a dismissed timesheet

Logging in to our timesheet portal or app

Timesheets can be viewed and submitted in the following ways:

New contractors

1. Once the assignment is set up, you will receive the email with a link to time.sonovate.com.
2. Click this link and enter your 'First Name' and 'Last Name'. 
3. Create a strong, unique password. We do not send out temporary passwords. Once have created a password of your own choice, this will be your password going forward.  
4. Once the worker has read and accepted our terms and conditions, click 'Sign up'. 
5. The worker has successfully set up their timesheet account and it is now ready for them to start submitting timesheets.

Existing contractors

1. Online portal: time.sonovate.com The portal is optimised to be used in the Chrome browser.
   
   • Once downloaded simply log in using the same username and password you use to access online timesheets.
   • Add timesheet into your latest assignment and add expenses (if required).

   Please note: If you are logging into the new timesheets portal for the first time, you’ll need to log into the portal before you start using the app.

 

How to submit a timesheet video tutorial

How to repeat timesheet information

• If you work similar patterns, i.e. 9-5, Monday - Friday, click copy last timesheet on an open timesheet.
• Note: you will need to add expenses corresponding to the timesheet.

How to submit expenses

This video guide provides insight on how you can add VAT to expenses.

How to amend a submitted timesheet

• To amend a submitted timesheet, click into the record, click edit and follow the process. Note: the amended timesheet will need to be authorised again.

How to download a PDF copy of your timesheet

• Go to the timesheet you'd like to download.
• Next to the 'Edit' button, click the dropdown box.
• Click 'Download', and your PDF will be saved to your device. 

 

 

Manual timesheets submission guide

This guide shows how workers submit and upload a signed timesheet.

 

1. Login to the Timesheets portal.
2. Choose the week that you are submitting time worked for. 
3. Click 'Add time' button.

4. Enter the amount of days worked and click 'Select'.

5. Check the details are all correct, add break and/or a description if applicable, and then click 'Save'. 

6. Next, click the 'Submit' button.

7. Choose the option 'I already have a signed timesheet'. You can also download & provide a paper copy for your timesheet authoriser to sign if need be.

 

8. Choose the correct authoriser, check the days entered are correct and then upload the signed timesheet file in the box below. 

 

9. The box below shows us that the file has been successfully uploaded and we're ready to click 'Submit'.

 

 

10. Our Quality Assurance team will check that the timesheet meets the criteria and then approve the time worked ready for billing.

 

How to change your password

• Login to time.sonovate.com
• Click your name > 'Settings'
• Enter your current password
• Enter new password
• Save

Forgotten your password? 

Go to this link here to reset your password - https://time.sonovate.com/passwordreset

You will receive an email after entering your email associating to your Sonovate account. Follow the instructions in the email to change your password.

 

How to re-open a dismissed timesheet

• Please go to the dismissed timesheet in question.
• Click the ‘Edit’ button.
• The system will then confirm with you whether you would like to edit your timesheet – please click ‘Edit’.
• This will then re-open your timesheet and you will be able to submit your time as usual.