This article provides a step-by-step guide on how to submit and upload a manual or third party timesheet to the Sonovate timesheets portal.
Timesheet evidence criteria
Please note, the timesheet must be evidenced correctly, and meet the following criteria:
- Manual hand-signed timesheet by Client - must display the candidate's name, the time/units being confirmed, and clear evidence of the client's approval.
- Screenshot or pdf of third-party timesheet system - screenshots should capture the entire window and must display the candidate's name, the time/units being confirmed, and clear evidence of the client's approval.
- Screenshot or pdf of a client approval email - emails must specify client approval, include timesheets@sonovate.com on copy, and detail the candidate and time/units being approved. Please note, emails forwarded to the Sonovate inbox are not acceptable. The email must be sent directly by the client timesheet authoriser.
- Self-bill invoice from Client - must display the time/units being confirmed as recorded on the timesheet.
Timesheet upload process
- Login to the Timesheets portal.
- Choose the week that you are submitting time worked for.
- Click 'Add time' button.
4. Enter the amount of days worked and click 'Select'.
5. Check the details are all correct, add break and/or a description if applicable, and then click 'Save'.
6. Next, click the 'Submit' button.
7. Choose the option 'I already have a signed timesheet'. You can also download & provide a paper copy for your timesheet authoriser to sign if need be.
8. Choose the correct authoriser, check the days entered are correct and then upload the signed timesheet file in the box below.
9. The box below shows us that the file has been successfully uploaded and we're ready to click 'Submit'.
10. Our verification team will check that the timesheet meets the criteria and then approve the time worked ready for billing.
